Posts Tagged ‘Constitution’

Sunshine State TESOL Constitution

February 6th, 2010

  1. NAME & PURPOSE

Section 1.  This non-profit educational organization shall be known as Sunshine State Teachers of English to Speakers of Other Languages (TESOL) of Florida, Inc., an affiliate of the international organization called TESOL, Inc. (Teachers of English to Speakers of Other Languages).

Section 2.  The organization is formed exclusively for educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue code.

  1. MEMBERSHIP

Membership in Sunshine State TESOL shall be open to all individuals interested or involved in English as a second language programs or bilingual education programs who, at any educational level, teach in or administer said programs.  Membership shall also be open to those preparing or otherwise concerned with such teaching or administration.  Non-voting membership shall be open to institutions, agencies, and commercial organizations.

  1. OFFICERS

Section 1.  The organization shall have a board of directors composed of the current officers and six members-at-large.

Section 2.  The officers of this organization shall be a president, a first vice-president, a second vice-president, a secretary, a treasurer, a treasurer-elect, and a liaison officer.

Section 3.  The president shall preside at all meetings, establish ad hoc committees, appoint chairs of ad hoc and standing committees, and have general responsibility for the agenda at the annual business meeting of the membership.  The president shall deliver a report to the membership at the annual meeting.   Additionally, the president shall have the power to call such meetings as are necessary.

The president will serve as co-chair of the nominating committee of Sunshine State TESOL.

Section 4.  The first vice-president shall be principally responsible for making all arrangements in connection with the annual conference.  In addition, the first vice-president shall preside in the absence of the president and generally assist the president in the execution of business, and the first vice-president shall succeed to the presidency.

Section 5.  The second vice-president shall serve as program chair of the annual conference and will be responsible for establishing  the conference program.  The second vice-president shall succeed to the first vice-presidency.

Section 6.  The secretary shall be responsible for recording and distributing the minutes from all meetings, conducting other activities as deemed necessary by the board.

Section 7.  The treasurer shall be responsible for collecting and dispensing all funds of the association and keeping records of such transactions.  The treasurer will also file legal/tax forms as required by state and federal governments.  The treasurer shall also present a written financial report at each regular board meeting as well as at the annual business meeting of the membership.

Section 8.  The treasurer-elect shall develop knowledge and skills in order to become prepared to assume the office of treasurer.  The president may appoint the treasurer-elect to assume some or all of the duties of the treasurer if the treasurer is unavailable or otherwise unable to exercise such duties.  The treasurer-elect will maintain regular communication with the treasurer throughout the year.

Section 9.  The immediate past president shall serve as liaison officer for Sunshine State TESOL.  The liaison officer shall serve a one-year term as a Sunshine State TESOL representative to the Southeast Regional TESOL Conference and be responsible for interpreting international TESOL to Sunshine State TESOL and Sunshine State TESOL to international TESOL.  The liaison officer shall supply Sunshine State TESOL news to the editor of the appropriate TESOL publication(s).  The liaison officer shall report the following information to the TESOL Executive Director at least once a year:

1     Statement of membership of the affiliate.

2.    Summary report of annual meeting of the affiliate.

  1. Results of the election of affiliate officers.
  1. A summary of projects undertaken or proposed.
  1. Notice of special situations and problems in the affiliate’s area.
  1. Notice of special needs of the affiliate.

Section 10.  There shall be an executive board representing our diverse constituency consisting of elected officers and six members elected at large.  Members-at-large all serve on one of the standing committees.

Section 11.  Sunshine State TESOL shall abide by the TESOL rule which requires that at least three members of Sunshine State TESOL’s executive board be members in good standing of TESOL.

IV.       EX-OFFICIO BOARD MEMBERS

Section 1.  All chairs of standing committees who are not elected members of the executive board, the executive secretary, and publications editors shall be ex-officio members of the official board.

  1. MEETINGS

Section 1.  The board of directors shall meet at least twice annually.

Section 2.  An annual business meeting of the membership shall take place at the appropriate time between January 1 and May 31 in conjunction with the annual conference of Sunshine State TESOL.  Members shall be notified of the annual business meeting no later than 60 days prior to the meeting date.

Section 3.  Additional business meetings may be called by the president.

Section 4.  Those members in good standing present at a business meeting shall constitute a quorum.

  1. AMENDMENTS

Proposed amendments to this constitution must first be approved by a quorum of the members of the executive board or submitted to the president in a petition signed by at least 10 percent of the members in good standing.  Any such proposed amendments shall be distributed to all members at least 30 days before the amendment is voted on.  To become effective the proposed amendment must be ratified by a two-thirds majority of those members in good standing at the annual business meeting.

  1. DISSOLUTION OF THE ASSOCIATION

In the event of dissolution, the residual assets of the organization will be turned over to international TESOL or one or more organizations which themselves are exempt as organizations described in sections 501 (c) (3) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law, or to the Federal, State, or local government  for exclusive public purpose.

Amended: 3/97

5/01

SUNSHINE STATE TESOL BYLAWS

  1. ELECTIONS, VACANCIES, REMOVALS

Section 1.  Officers and the members-at-large shall be nominated by a nominating committee and elected by a ballot mailed to all members in good standing.  The term of office for the president, the first vice-president, the second vice-president, and the liaison officer shall be one year; the term of office for the secretary shall be two years; the term of office for the treasurer-elect shall be one year followed by a term of office as treasurer of three years; and the term of office for the members-at large of the executive shall be three years.

Section 2.  The nominating committee shall consist of the president serving as co-chair, and a co-chair and three other members.  It shall be the function of this committee to survey the membership and to name a slate of two candidates for the following annual election.  The nominating committee shall report the names of its nominees to the executive board at least 90 days before the nest annual business meeting.  The co-chairs of the nominating committee shall be responsible for obtaining the consent of each petitioned candidate and verification of their membership in Sunshine State TESOL, as well as preparing relevant biographical information and a statement from each nominee to accompany ballots mailed to the membership.

Section 3.  The officers and members-at-large to be elected shall be chosen by a ballot mailed at least 60 days prior to the annual business meeting.  The mailing of the ballot, accompanied by relevant biographical information, and a statement from each nominee shall be the responsibility of the president, acting as co-chair of the nominating committee.  The ballot shall provide a space for possible write-in candidate for each office.

Section 4.  Election of all open offices shall be determined by a majority of the votes returned by an announced date no later than 30 days before the annual business meeting.  A tie shall be broken by the executive board.

Section 5.  A vacancy in any office shall be filled by an appointment by the president in consultation with and by approval of the executive board.

  1. MEMBERSHIP & DUES

Section 1.  The membership year shall be for 12 months from the date of initial sign up.

Section 2.  Categories of membership shall be individual, lifetime (limited to individuals only), and institutional.

Section 3.  The dues shall be determined each year by the executive board.

  1. STANDING COMMITTEESS

Section 1.  The Standing Committees of Sunshine State TESOL shall be a Nominating Committee, a Membership Committee, a Publications Committee, an Advocacy Committee, a Professional Development Committee, an Organizational Development Committee, and a Finance Committee.

Section 2.   The president shall appoint a chair for each committee with approval by the board.

Section 3.  Membership on a standing committee shall be open to all members in good standing.

  1. LOCAL CHAPTERS

Local Chapters shall be areas of the state affiliated with Sunshine State TESOL providing they follow the rules set up for such by the Sunshine State TESOL Executive Board.  Local Chapters are independent entities affiliated with Sunshine State TESOL.

  1. STANDARD AUTHORITY

The rules in Roberts Rules of Order Revised shall govern the association in all cases to which they are applicable, and in which they are not inconsistent with the constitution and bylaws of the association.

  1. AMENDMENTS

Amendments to the bylaws may be made by a simple majority vote of the membership at any business meeting, provided that notice has been given at a previous business meeting or by mail to the membership at least 30 days prior to the time before amendments are voted upon.

Amended  3/97

Amended  5/98

Amended  5/2000

Amended  5/2001

Amended  5/2007

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